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Article I - Name
Section I - Name
The name of this corporation is the Missoula Horsemen’s Council,
Inc. (hereinafter called the Council). The Council is a non-profit
corporation in the state of Montana, established in 1983, and granted
501(c) 3 status under the Federal United States Internal Revenue
Code in October of 1997.
Article II - Purpose and Objectives
Section I - Purpose
The purpose of the Council is to promote recreational and educational
equestrian activities through the development, governance, maintenance
of Missoula Equestrian Park, 3500 North Avenue West, Missoula, Montana
(hereinafter called the Park). As much work as possible will be
done by volunteers with donated materials.
Section II - Objectives
The objectives of the Council are:
(A) To develop and maintain the equestrian facilities and grounds
at the Missoula Equestrian Park.
(B) To promote all horse related groups and their activities though
events located at the Park
(C) To promote the cooperation of area horsemen and the community
through volunteer projects and events at the Park and to encourage
their participation in Council activities.
(D) To foster youth and educational equestrian activities with a
special emphasis on the health, safety, and well being of both horse
and rider.
(E) To improve the habitat areas of the Park for birds and small
mammals.
Article III - Officers and Board of Directors
Section I - Officers
Officers of the Council are President, Vice-President, Treasurer
and Secretary. They are selected at the annual meeting from the
active Council membership. Each Council member has the right to
vote in person, one vote per person for president and vice-president.
The new Officers shall take office at the next regular meeting.
Current officers serve on the Council and its Board of Directors.
Section II - Board of Directors
The Board of Directors consists of the current and out-going officers.
The outgoing officers will serve on the Board of Directors for a
period of 2 (two) years. Each Board member will have a voting privilege
of 1 (one) vote.
Section III - Duties of Officers
(A) The President shall preside at all regular and special meetings
and perform such other duties as usually attach to the office. The
President shall be an ex officio member of all committees and shall
appoint standing and special committees with the approval of the
Council.
(B) The Vice-President shall assume the duties of the President
when the latter is absent or for other reasons unable to act. The
Vice-President shall assume other duties which shall be assigned
by the board of Directors or the Council. In the event of the vacancy
of the office by the President, The Vice-President shall serve as
President until the next annual meeting and a new vote taken by
the Council.
(C) The Secretary and Treasurer shall perform the usual duties involving
such an officers, subject to the authority of the Council. The Secretary
shall take the minutes of all meetings of the Council and Board
of Directors, preserve all papers, letters. The Treasurer shall
financial collect, receive and have charge of all finances and shall
record and report to the Council the financial standing of the corporation
at each meeting. All money, vouchers, books and papers of the corporation
held by the Secretary and Treasurer will be transferred to their
successor(s) within one month of their appointment. These positions
can be held by one or two people.
Article IV - Serving on the Council
Section I - Membership to the Council
(A) The Council shall consist of two representatives chosen from
each individual horse organization in good standing . Each representative
shall serve on the Council for one year, which runs with the calendar
year, in accordance under procedures established by each organization.
(B) Individuals not designated by a member horse organization who
have an interest in horses and/or the Park and wish to serve on
the Council may serve by being approved by the Board of Directors
(or the Council members) on an individual basis. These individuals
shall be the “at large” Council members. They must be Park members
in good standing. Their terms are also one calendar year.
Article V - Voting
Section I -Voting
Each Council member has one vote. Simple majority vote shall approve
any properly made motion at an official meeting. Any member may
request an official count on a particular motion during the voting
process.
Article VI - Meetings
Section I - Annual Meeting
An annual meeting shall be held for selection of officers. The date
and place of each annual meeting shall be determined by the Council
on or before December 31, or within 30 days after. Members will
be notified per Section IV.
Section II - Annual Meeting of the Board of Directors
At the annual Board of Director’s meeting shall take place immediately
following the annual Council meeting, the Board will appoint the
Secretary and Treasurer or the Secretary/Treasurer.
Section III - Other Meetings
Regular monthly meetings shall be set at or before the annual meeting
for the up-coming year. Special meetings may be called at any time
by the President or any 3 (three) members of the Council upon not
less than 5 (five) days notice as provided in Section IV of this
Article.
Section IV - Notice
Written or telephone notice stating the place, day and hour of any
meeting of Council members
shall be delivered to all members no less than 7 (seven) days prior
to the date of the meeting by the persons calling the meeting. The
purpose for which the meeting is called shall be stated in the notice.
Section V - Presentation
Any person or organization may make a presentation to the Council
with written notification to an officer at least 5 (five) days prior
to the meeting.
Section VI - Quorum
At all meetings of the Council, a simple majority of the members
present shall constitute a quorum, which shall be sufficient to
conduct business.
Article VII - Committees
Section I - Committees
Committees may be established to carry out any activities of the
Council. Committees may include individuals who are not serving
on the Council. Temporary committees may be established for conducting
specific, short-term activities of the Council.
Article VIII - Endowment Fund
The Council members shall be authorized to create and manage an
endowment fund pursuant to these By-Laws. The corporation may receive
donations from donors in cash or other property acceptable to the
Council. All donations so received, together with the income therefrom
(hereinafter referred to as the endowment fund), shall be held,
managed, administered and paid out pursuant to the terms and conditions
of this Article VIII.
The Council shall apply the endowment fund at such times, in such
a manner and in such amounts as they may determine from time to
time, Notwithstanding any other of these By-Laws to the contrary,
the Council shall distribute the endowment fund income for each
taxable year at such time and in such manner as to not become subject
to any tax on undistributed income imposed by the Internal Revenue
Code of 1986 (the Code) and its regulations as they now exist, or
as they may be hereafter amended. The endowment created hereunder
is intended to b3e a “qualified endowment” under the meaning of
MCA Section 15-30-165(2) (and any successor provision) and the administrative
rules established thereunder. The endowment fund shall be administered
in accordance with the “Uniform Management of Institutional Funds
Act” set forth in MCA Section 72-30-101 et seq. (and any successor
provision).
The Council shall retain, invest, and reinvest the assets of the
endowment fund as they shall in their sole discretion, deem appropriate.
The Council may sell, convert, redeem, exchange or otherwise dispose
of any of the assets of the endowment fund at any time. The endowment
fund interest shall be used exclusively for the purposes permitted
under Section 501(c)(3) of the Code and its Regulations. Notwithstanding
any other provision hereof, no power or authority shall be exercised
by the council in any manner or for any purpose that would jeopardize
the status of the corporation as a tax-exempt organization section
510(c)(3) of the Code and its Regulations.
Article IX - Ways and Means
Section I - Donations
The Council will accept donations to the achieve the purpose of
the Council as stated in these By-Laws. All donations will used
for their intended purpose and shall be used exclusively for the
purposes permitted under Section 501(c)(3) of the Code and its Regulations.
Section II - Dues
Dues and classifications of membership types for the Council and
the Park shall be established by the Council. Memberships for Affiliated
Club and their representatives shall be due within the first 30
(thirty ) days of the calendar year. Non-payment of dues shall automatically
forfeit membership and all privileges of the organization. When
there are no other obligations, a member in arrears shall be reinstated
by payment of dues in full.
Article X - Amendment of By-Laws
Section I - Amendment
These By-Laws my be amended at any meeting of the Council by a vote
representing the majority of members of the Council. By-Laws may
be repealed, amended or adopted by a simple majority vote.
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